JULY 2009

 

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Contents


From the CEO

PMDS Roadshow

Coming to AADA?
Tell us & receive a great gift!

New Factory Interfaces

Tech Tips

FAQs

 

 

From the CEO

The financial year that has just ended for most of us in this country has not been without its challenges but Australia has fared remarkably well compared with much of the Western world. Pleasingly Vehicle sales in June were at near record levels and the outlook for the new financial year is much brighter than we could have reasonably predicted six months ago.

 

Auto-IT’s welfare depends heavily on the fortunes of our customers in the retail dealership  marketplace and when profitability falls in this sector the effects flow on to us as well. It is evident though that the regional Agricultural, Trucking, and Automotive dealership industries remain in relatively good shape compared to the rest of the world.

 

Whilst talking about the rest of the world, the following statistics released in July by the China Association of Automobile Manufacturers provides food  for contemplation. China is now  the world's largest car market - or at least it was for the first half of 2009. June car sales were up 36.5% from the same time last year as car sales hit 1.14 million for the month. This announcement comes at about the same time as GM emerges from bankruptcy on the other side of the world. Only time will tell what impact these statistics will have on our industry in the years ahead.

 

Auto-IT Financial

 

As a supplier to many customers in the dealership  industries, it is gratifying to report that throughout the financial year Auto-IT’s revenues have held up well  and although profitability is lower than we would have preferred, we ended  the 2009 financial year with a respectable bottom line and we remain debt free.  Looking ahead, we are making plans for controlled company growth as the economy picks up in the new financial year.

 

Expansion

 

Despite the global downturn Auto-IT’s Dealer Management products continue to grow in influence. Auto-IT dealer software is now responsible for running the business of dealerships in nine countries and in an estimated 942 dealer locations. This is an increase of 90 locations since the same time last year and over the same twelve month period our licensed user numbers have increased by an impressive 3,752 to a total of 14,825.

 

These statistics should demonstrate to customers and partners that Auto-IT is a company that can be relied upon to keep abreast of industry trends, and produce software products able to hold their own in large businesses on the world stage. Some recent notable sales have included AFGRI, a Nationwide John Deere equipment retailer in South Africa, DMM. Malaysia, the national distributor and retailer of Daihatsu cars, and following our recent endorsement by BMW Australia as an approved Dealer Management System Supplier, North Shore BMW, one of their premier dealerships in New South Wales.

 

Looking ahead

 

We develop and support three major retail dealer systems, UNITS, EQUIP, and PMDS. Each one of these products holds an important place in our strategic direction  and users of each can expect to see the release of major enhancements over the next 12 months.

 

Auto-IT will shortly be hosting two important events in Australia. We will have a stand at the Australian Automotive Dealer Association in Melbourne in August and if you are planning to attend please make yourself known to us. We will also be hosting an EQUIP user group event in Melbourne later that month for our Agricultural and Trucking customers. If you are in this market segment I urge you to attend as you can be assured of an informative and beneficial experience by doing so.

 

As always, if you are a customer, a partner, or a friend of Auto-IT, I welcome your comments or feedback on my personal phone,  +61 432 689 688.

 

Ken W Fife | Chief Executive Officer | Auto-IT Pty Ltd Australia

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PMDSTM Roadshow

 

Auto-IT ran its fourth annual PMDS™ Roadshow in April in Queensland, New South Wales and Victoria to showcase its latest release R5.7, its Dashboard product Vantage Point™ and gain an insight from one of Australia’s leading Dealership consulting firms “Sewells” on strategies for coping in tough times. The Roadshow was very well received and many attendees were excited and appreciated the presentation of recently released new features, upcoming software projects and learning simple methods to save costs and increase revenues in this market.

 

It was also a great opportunity for Dealers and Auto-IT staff to discuss, in an informal environment, ideas on enhancing the software and how some of the new features can be used practically, within the dealership. This was enhanced by the fact there were demo versions setup at the Roadshow.

 

We are already looking forward to next year’s Roadshow and showcasing our latest software offerings. Be sure not to miss out!
 

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Coming to AADA? Tell us & receive a great gift from us!

 

 


We'd like to give readers of our ModernDealer Newsletter a special gift at this year's AADA Conference. To register for your gift, please complete your details below and be sure to introduce yourself at our stand in the Mayfair 1 Room. We also have an ASUS EEEPC up for grabs, drawn on the last day of the conference. We look forward to seeing you there! Oh, and we promise the gift is not a pen or a stress ball... You'll love it!

 

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New Factory Interfaces

 

Auto-IT has and will continue to write all available Factory Interfaces. Many of these interfaces can assist in making your business more efficient and effective. Don't miss out on giving your business a competitive edge! To find out more about how these interfaces can benefit your business and how to set these interfaces up please speak to your Account Manager or Aaran Newman on anewman@auto-it.com.au or 0418 253 368.
 

  Holden
 

Holden Parts Packing Case Slip

  Holden Parts Direct Parts Order Acknowledgement
  Holden Parts Direct Parts back Order Statement
  Holden Parts Direct Parts Order Cut Statement
  Holden EPC support for STAR standard

 

  Holden Dealer Business Intelligence Extract

 

  HSPO Stock Order Extract ebXML Project

 

   
  Nissan
 

Nissan Parts Sales Interface

  Nissan Service History Interface
   
   
   
   

 

   
  Mercedes Benz
 

Mercedes Secure FTP 

   
   
   
   

 

   
  Suzuki QLD
  Super Service Code Import
   
   
   

 

   

 

 

  Subaru
  Super Service Code Import
   
   
  General
 

Red Book Vehicle Data Interface

 

*For more information and pricing please contact your regional Account Manager.

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Tech Tips

Are you Protected?

 

With literally thousands of Internet threats discovered every day, of which the majority pose a real risk to the integrity of your business systems, are you adequately protected?

 

When we talk about internet security, most will think of common, every day viruses; however these days, internet threats extend far beyond to a whole myriad of cyber attacks including Worms, Trojans, Spyware, theft and costly hoaxes. The minute you turn on your PC, you are at risk. Viruses and other attacks are generally designed to give hackers access to your business data and steal valuable information such as bank account and credit card numbers, contact details and addresses.

 

It’s no surprise then that network security is high on the agenda for most organisations throughout the world. The mere fact that cyber attacks can be very costly for some organisations, and very profitable for cyber criminals, means internet security should be the highest priority of your IT strategy. Hackers will continue to find new ways to circumvent IT security and therefore organisations need to be continually vigilant.

 

There are many simple ways that help a business improve network and internet security including the following suggestions:

  • Strong passwords are a must. Avoid using family names, words relating to the business, or even relevant dates such as birthdays. Try to use special characters and numbers. The best passwords are those generated from completely random characters that form no relevance to the individual or business. Change your passwords on a regular basis and do no share with peers.

  • Keep you anti-virus software up to date. Most intelligent anti-virus systems will keep your servers and desktops up to date automatically as long as you have a current subscription for the anti-virus product.

  • Make educated decisions when reading email. Avoid forwarding too many funny emails or opening messages offering free products or incentives. Do not open suspicious attachments that you were not expecting, or that have been sent from an unfamiliar source.

  • Log off business applications at night and if possible shut down your PC. As well as improving security, this will also save energy.

  • All networks should have a robust and industry recognised firewall solution in place. An off-the-shelf ADSL modem is simply not sufficient.

  • Consider content filtering devices to limit the type of internet activity that is allowed on the network. Content filtering devices also have the ability to scan email for viruses before they enter the network.

  • Ensure that your computers and servers have the latest Windows updates installed. These updates generally contain security enhancements to help combat the latest threats and should therefore be installed as soon as possible.

It is important that users can have confidence in their business’s IT systems.  Auto-I.T.’s Technical Consultants can assist with ensuring that your network is adequately protected and help improve your network and internet security and minimise cyber threats and attacks.

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FAQs

 

Running End of Period Close/Update

If you are unsure which accounting periods you wish to close/update, you can check the last periods closed/updated by going to System Controller, Control File Maintenance, Admin Control File Maintenance, General Ledger Control.

At the bottom of this control file, you will see the last accounting periods closed/updated and the last end of year periods closed/updated.

Prior to running an End of Period Update, the account period(s) to be updated must be closed. To do this, you should go into Administration, G.L. Maintenance, Close Accounting Period. The following screen will display:

 

 

Enter the required company number and the account period you wish to close. Please note that multiple account periods can be closed at the same time. For example, if you were closing operational year 9 from July to June, you could simply enter 0912 and the system will automatically close all prior accounting periods for year 9.

NOTE: Accounting Period 13 is a ‘special’ accounting period and MUST be closed and/or updated separately and AFTER all other accounting periods for the year have been closed.

Running an End of Period UPDATE

Once the required account period(s) have been closed, you are then able to update them. Please ensure that you have archived or printed ALL of your required ledger reports prior to running the update as, dependent on account types, account balances will be rolled into MTD/YTD figures and any zero balance reference numbers will no longer be able to be enquired upon.

From the same menu as the ‘Close Accounting Period’ function, select SET E.O.P. UPDATE & CLEAR. The following screen will display:
 

 

Once again, please note that accounting period 13 MUST be run separately and AFTER all other account periods for the year in question have been closed. In the example above, if you wished to update operating year 08, you could enter 0812 in the ACPRD field. If they haven’t been done previously, accounting periods 0801 through to 0812 would be updated.

Once you have entered the required period to be updated, file the record and you will be prompted to confirm the update. Once confirmed, you will be prompted to enter the time at which you wish the update to run.

 

Please Note: Nobody should be using the system whilst this update is in progress, as it will lock the General Ledger to prevent postings, so it should be run outside of normal business hours, taking into account the time at which your end of day is set to run. WE ALSO STRONGLY SUGGEST THAT THE PROCESS IS RUN FROM YOUR SYSTEM CONSOLE TO ENSURE THERE ARE NO PROBLEMS CAUSED BY TELNET DROPOUTS OR PC’S LOSING POWER.

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Auto-IT Australia Pty Ltd 
ABN: 57 091 383 854
Suite 2 / Level 1, 333 Drummond St, Carlton VIC 3053, Australia
Ph: (03) 9349 3062 :: Fax: (03) 9349 3067
  www.auto-it.com.au